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TEAM/PROGRAMME:
Support Services/Finance
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LOCATION: Dar
Es Salaam
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GRADE: 1
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POST TYPE: National
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CHILD SAFEGUARDING:
Level 3 –
the responsibilities of the post may require the post holder to have regular
contact with or access to children or young people.
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ROLE
PURPOSE:
The Deputy Director-Finance is a senior leadership position within
the Support Services Team. Under the general direction and guidance of the
Director of Support Services, s/he is responsible for ensuring the strategic
direction, efficient and effective operations of Tanzania Country Office
Finance systems, updating
and generating timely financial information to management and external users
(donors, government, etc.). The post holder is also a member of Extended Senior
Management Team and will actively participate in strategic and operational
decision making. The Deputy Director-Finance
will deputize for the Director of Support Services on management of Finance
& Awards matters in his/her absence.
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SCOPE OF ROLE:
Reports
to: Director of Support Services
Dimensions:
Should be willing to travel at least 15% of time
in-country
Number of
direct reports: 3 [Finance Manager, Senior Finance Coordinator,
Compliance Coordinator] with dotted line supervision for Field Offices
Finance Staff. We are currently operating in Shinyanga, Lindi, Songwe /Mbozi,
Zanzibar, Kibondo and Dodoma.
The post holder will develop and maintain strong
professional relationships with his/her counterparts in the Global Fund Programme Management Unit
(PMU) to ensure compatibility and complementarity in approaches to financial matters, as well as
creating platforms for sharing best practice and lessons learned from
operational, compliance and evaluation functions.
The post holder will also work very closely with
Awards Management Unit to ensure donor compliance and donor reporting in line
with agreements signed with Save the Children Members, and donors .
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KEY AREAS OF ACCOUNTABILITY:
1. Financial management systems and procedures
·
Assist the Director
of Support Services in designing and updating robust and adequate financial
systems and procedures in line with the SCI’s Finance Policy and good
accounting practices
·
Develop and update
the finance diary that covers all the required activities on a monthly basis
and lead and support staff to ensure
that these are strictly adhered to
·
Ensure supervision
of proper recording of financial transactions into the accounting system
(Aggreso), maintenance of Financial Management System (FMS), compiling Master
Budget for the Country Office, budget forecasting, funding grid development and
management reporting, etc.
2. Strategic Planning and Budgeting
·
Assist the Director of Support Services in establishing and
implementing short and long range departmental goals, objectives and work
plans
·
Actively participate in strategic planning and development/strengthening
of Save the Children Tanzania Finance,
Procurement and Supply Chain Management systems
·
Support and
coordinate on annual budget exercises, quarterly revisions and analysis of
financial performance of the country and field operations, undertake capacity
building initiatives for the field office based finance staff
·
Manage financial aspects of budget development
for new proposals in collaboration with the Award Management , Operations and Programme
Development and Quality Teams
·
Ensure appropriate and adequate emergency
finance and grants procedures are included in the Country Office Emergency
Preparedness Plan to enable rapid scale up.
3. Financial reporting
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Responsible for timely, accurate and efficient financial reporting (both soft
and hard closure ) to SCI Centre
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Responsible for
ensuring that reconciliation of balance sheet/control accounts are carried
out on monthly basis, year-end accounting procedures are met consistently and
that any discrepancies are addressed timely
·
Ensure sub-offices
receive adequate support to operate efficiently, including timely receipt of
monthly budget variance analysis and responses to queries are received by
budget holders
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Lead on monthly budget holders meetings, taking
action points and following up timely on any issues arising from the meetings
4. Treasury and financial systems controls
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Ensure that there are
effective fund accounting and management functions. The key functions to
ensure are proper management of
payables, cash at bank and petty cash, process monthly fund request to Save
the Children International Centre, ensure adequate audit trail and
documentation, overseeing all staff/vendor/partner and other required
payments, transferring fund to sub offices, monitoring Forex gains and losses
etc.
·
Ensure the effective
and efficient use of all Save the Children resources, best value for money,
weekly and monthly cash counts including spot checks and safety and security
of assets and staff
5. Awards
Management
Working closely
where appropriate, with the Head of Award Management:-
·
Monitor completion and submission of financial
reports for awards/contracts to donors
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Work with budget holders to estimate funds requests on
a timely basis to ensure resources are in place for carrying out project
activities
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Oversee and ensure that donor financial reports
align with narrative reports consistently
6. Finance Governance/Compliance
·
Ensure country operation is fully complied with NGO rules and regulations,
statutory and grants audits requirements, relevant TAX and VAT laws,
compliance with GAAP and relevant Save the Children International and all donor
policies and procedures
·
Ensure Scheme of
Delegations is completed and updated, and is strictly adhered to throughout
the country Programme
·
Ensure effective
coordination of all audits- general,
donor specific, Global Assurance , and
handling queries from various stakeholders (government, donors, Auditors, etc.)
·
Ensure that audit
recommendations received from external auditors and Global Assurance Team are
fully implemented within the agreed timescales.
7. Staff management, training and technical
assistance
·
Directly lead, manage
and motivate staff under his/her responsibilities and ensure that they have
clear work plans, and learning and development plans which are logically
related to Programme objectives
·
Visit the Tanzania Programme
sub-offices/partners periodically and provide training and technical advice
in the areas of Financial Management. Ensure all new staff are thoroughly
briefed on their responsibilities on financial management, their role within
the organization and the objectives and values of Save the Children
International, with special focus on Fraud Awareness, Anti-bribery, etc.
·
Ensure appropriate
segregation of duties and responsibilities within the finance department
8. Others
·
Represent the
Finance Department on the Procurement Committee, in opening and evaluation of
procurement bids
·
Ensure SCI’s policies
on Fraud and Dishonesty are embedded in daily routines, and induction
training for all staff, and periodic refresher training for key finance staff
is provided and documented.
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SKILLS
AND BEHAVIOURS (our Values in Practice)
Accountability:
·
Holds self
accountable for making decisions, managing resources efficiently, achieving
and role modelling Save the Children values
·
Holds the broader
team and partners accountable to deliver on their responsibilities
Ambition:
·
Sets ambitious and
challenging goals for themselves and take responsibility for their own
personal development
·
Future orientated,
thinks strategically and on a global scale
Collaboration:
·
Approachable,
good listener, easy to talk to; builds and maintains effective relationships
with colleagues, managers, members and external partners and supporters
·
Values diversity and different people’s
perspectives, able to work cross-culturally.
Creativity:
·
Develops and encourages new and innovative
solutions
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Willing to take
disciplined risks
Integrity:
·
Honest, encourages
openness and transparency
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QUALIFICATIONS
AND EXPERIENCE
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University degree
in finance or business administration or similar relevant area; postgraduate
degree is an additional advantage
·
Additional
professional certificates - ACCA/CPA is desirable
·
Minimum 5 (Five)
years of relevant work experience with at least 3 (Three) years in a senior
management position.
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Previous INGO
experience is strongly preferred.
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Excellent inter-personal communication skills
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Strong analytical approach and attention to detail
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Excellent time management skills, and able to juggle multiple tasks ensuring
effective completion.
·
Good troubleshooting and diagnostic skills
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Good mentoring and supportive supervision skills
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Fluency in written and oral English communication skills
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Date of issue: 22
March 2017 Author : Bilal Taj
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Tuesday, March 28, 2017
ACCOUNTING & FINANCE VACANCIES
Wednesday, March 22, 2017
ACCOUNTING & FINANCE VACANCIES
VISIT ZOOM TANZANIA FOR MORE INFORMATION
Finance and Administration Officer
Accountant
Financial Mgmt Coordinator
Administration and Finance Officer
Financial Controller
Financial Analyst
Head of Accounting
Assistant Credit Control Officer II -x 2
Bank Teller
Accounting Coordinator
Project Director, Project Manager and Stakeholder
Liaison.
Financial Analyst
Audit Internship
Assistant Accountants (x2)
Assistant Finance Officer
Program Accountant
Accountant -Stock & Cost Control
Credit Controller
Accountant & Bookkeeping
PPP Expert
Finance Manager
Manager
PPP Expert
Experienced Accountant
Head of Cash - G4S Security Services
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